Offer · Organizational Review

Organizational Review

Full compliance, on autopilot.

The Outcapped Organizational Review reads your organization's own records - registry filings, contracts, accounting exports, correspondences - checks them against every obligation in your jurisdiction, and keeps them that way: every finding traceable to source documents, and re-examined by an independent second reviewer.

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282

distinct checks for a US 501(c)(3)

2×

two independent reviewers per finding - one gathers evidence, one tries to refute it

1:1

provenance - every reported fact links to the exact document it came from

Organizational Review - illustrative sample, not a real organization

Emergency org level - below Essentials · 4 rungs

12 controls are firing as emergencies, across 7 of 13 domains.

An emergency isn't a rung - it's any binding control that is overdue, inside a statutory grace window, or carrying a live exposure, so it can land at any rung. Clear the 12 and the organization reaches Essentials; the other 6 domains are already clean.

Statutory penalty on the table

up to €486,000

9 distinct penalty controls still carry open work on this rung. Each ceiling is counted once, however many to-dos share it, and comes off only when the last of them clears.

rung cleared met missing and urgent - overdue, inside a statutory grace window, or a live exposure no control at this rung

audit 2026-08-14 · pack us-501c3 · 114 controls · 79 active · 38 in place · 41 gaps · 19 mandatory · score 48%

Control detail

Every control resolves to a count, not an opinion - how many of the things it requires are actually in your records, and which ones aren't.

Compliance and Regulatory 21 controls · 4 in place · 15 partly done · 2 don't apply

File the annual Form 990 1 of 1 return filed

Withhold and report payroll tax 4 of 4 quarters filed

Collect W-9s, issue 1099-NEC 18 of 24 vendors

Keep books that back up the 990 9 of 12 months closed

Report related organizations 0 of 3 disclosed

Acknowledge donations over $250 31 of 44 receipts sent

Keep liability cover current 3 of 3 policies active

Dossier

File the annual Form 990

tax-004 · 18 pieces of evidence

Status: In place
Filed: 1 of 1 return due
Due again: 15 May 2027
Evidence: 18 items · 4 documents

What we found

Your accountants prepared and filed the 2025 return: extended to 15 November as a backstop, signed by you on 18 May, filing confirmed three days later.

It's the only return that has come due so far, so the three-year clock behind automatic revocation hasn't started. Their engagement letter renews each year, so 2026 is already covered.

Counterparties by category

Everyone you work with, checked against the rules for the role they hold for you. One person can hold two roles - a contractor who also sits on the board - so we count roles, not people.

Where you stand

Scope

What the review covers

We check two things. First, the rules your organization itself has to follow - company filings, insurance, tax, and more. Second, everyone you work with: every vendor, contractor, client and officer, checked individually. Together, that's the 282 checks above - see exactly what's included in pricing, below.

Organization-level controls - 114

Method

How we work

Before the audit - our work, not yours

We collect the data

You point us at your systems - document drive, accounting, contracts, mailboxes, registries - and we do the collecting. Every file is mapped, the primary sources identified, and sensitive material set aside before any analysis begins. There is no questionnaire for you to fill in.

The audit

Fact anchoring

Legal name, registration, tax ID, fiscal year - pulled from your documents, never guessed.

Counterparty census

Your ledger and filings give us the real list: vendors, contractors, clients, funders.

The review

We gather evidence for every control and counterparty, then a second reviewer checks it independently. Only what survives both passes makes the report.

After the audit - findings become work that gets done

Your results, delivered

Platform access to everything the review produced: an organization map, a prioritized remediation program, your maturity ladder, and a full audit trail back to source documents.

Remediation, together

Every gap comes back as a tailored plan - what to fix, in what order, and what each step takes. Then Outcapped's operations experts work through it alongside your team, or take the work on outright. You are not handed a list and left to it.

Pricing

Calculate your audit cost

Slide the counts to match your organization and watch the total update live.

Connect your bookkeeping
QuickBooks, Xero, DATEV, Lexware - we derive the counterparty census from your ledger at intake and fill this in for you. Connect at intake

Jurisdiction & legal form

Start from a typical size

Prefills every census line - adjust freely after.

Indicative invoiceUS 501(c)(3)

Item	What we assess	Count	Amount
Federal controls	114 federal controls across 5 areas - tax, employment, governance, fundraising, data protection and more (see Scope above).
State controls
People
Board members
Officersexecutive staff
Employees
Vendors & systems
Standard	Everyday suppliers - from standard terms through to a custom contract or a data processing agreement.
Complex	Payroll, HR or personal-data processors - includes external background research: ownership, sanctions exposure, adverse media.
Contractors
Occasional	One-off engagements.
Recurring	Ongoing relationship with repeated invoicing.
Clients
Standard	Everyday client relationships, from occasional engagements upward.
Major	Large accounts, framework agreements, audit-rights obligations.
Donors & funders
Minor	Small one-off donations - screened in bulk as part of the control package.
Standard	Regular giving relationships.
Major	Large gifts - includes any grant carrying reporting or audit-rights obligations.
Scale	Two factors scale the whole engagement: how much data we read, and how far back we look.
Data volume	Total size of the shared corpus - documents, exports, mail archives.
History	Years of records under review.
Entity census	counterparties & people reviewed

Initial review

Ongoing Monthly Monitoring (Optional after initial Assessment)

Estimated monthly cost

/month base + per active entity × active entities

From orientation to quote

This page is an orientation, not a quote. The initial assessment is a flat €500, and it is credited in full against the final invoice.

You request a review.
Initial assessment of your audit scope.
You receive a firm, itemized estimate.
You confirm - and we run the review.

After the review

Continuous assurance, not a one-off.

The review is a snapshot; your records keep moving. Once connected, the monitoring continues - so the picture stays true instead of aging out the week after we hand it over.

You're not alone

Outcapped's operations experts stay on the findings with you - planning the fixes, doing the work where you want them to, and keeping it moving after the report lands.

Continuous re-checks

Controls and dossiers are re-verified as your records change - new contracts, filings and invoices are picked up and re-graded automatically.

Screening & deadlines

New counterparties are screened as they appear in your ledger, and filing and renewal deadlines are watched so nothing lapses.

Always audit-ready

The evidence trail stays current, so when a funder, auditor or bank asks, the answer and the document behind it are already there.